Horizon ERP Tutorial
What is small and medium Trading Enterprise
An entity comprises of one or more people
Every trading enterprises requires capital, it may be loan or your own savings
Utilised to purchase goods from vendors
Identify potential customers and sells the products
Obtain the profit
What is the most important resource of a small and medium trading enterprise
Working Capital - The capital of a business which is used in its day-to-day trading operations, calculated as the current assets minus the current liabilities.
How is working capital utilized?
- It is utilized as credit facility given to good customers.
- Invested in the form of inventory that has demand in the market.
What is an ERP Software
ERP is expanded to Enterprise Resource Planning , it is a fully integrated real time system. Where all the data is maintained in one database. Such as, transactions, stock management, finance etc.... To make computations and analysis easier.
Why is an ERP required
ERP software is a tool that aids in the smooth running of an enterprise by helping you manage :
Your Credit
- Identify your payment defaulters with ease.
- View outstanding balances in one single dashboard.
- Streamline your credit control process.
- Controlling number of pending bills.
- Setting credit limits.
- Setting credit days.
Your Inventory
- Sales Analysis
- Inventory analysis
- Tracking of non billed items
- Keeping track of current stock
- Rolling out offers/Schemes for slow moving items
Your Profit
- Effectively tracking profits per bill
- Deciding to give customers discounts on the basis of their offtake and payment history
An ERP aids the entrepreneur in a number of ways for going about his day to day activities
- Purchase order generation
- Mobile/Tablet based order entry
- Price list management
- Scheme management
- Loading sheet generation
- Inventory tracking with barcode
- Data security , by implementing user access control
- Data loss prevention by automatic back ups
How is an ERP implemented in a small and medium trading enterprise?
- Book Creation (Each financial year is new book).Each book contains the following information
- Masters
- Customer list
- Supplier list
- Item list
- Day to day Transactions
- Purchase orders and Purchase Invoices
- Sales Orders and Sales Invoices
- Receipts and Payments
- Sales returns and purchase returns.
- Reports Generated on the basis of inputted information
- Inventory reports
- Statutory report
- Analysis reports
- Financial Accounting Reports
- Application configuration
- User account control
- Application settings
User Interface Design
MASTERS
Item Creation
All data input screens share the same UI Template
- Add a new entry
- Search already created entries for viewing as well as editing.
- Code and Name Fields are mandatory.
- Already created entries are listed here when the user clicks the name field.
- Mark for deleting and click on Update
- Save the item
- Clear the Screen
- &9. Additional menu options for the current window for extended functionality
Item Creation- Search
- Filter criteria selection
- Type the string of characters or numbers on which the data is to be filtered
- List of all items as per filter
TRANSACTIONS
Alltransactions having same entry format
Transactions:
- Select series, it is mandatory for all transactions
- Enter voucher number (can be manual or automatic)
- Entry date is mandatory
- Select customer/Supplier
- Lists the customers/Supplier when the user clicks on the customer selection field
- List of items including prices , quantities and discounts if any
- Set the transaction mode to cash /credit
- Printing the voucher
- Saving the voucher
- Clear the screen
- Delete/cancel the entry
- shows is there any pending delivery note
- list the Pending orders
- Lists transaction summary
- Customer transaction summary
- Print settings
- On sight delivery details
UTILITIES
Loading Utility
- Select bill entry date
- Select delivery man from the list shown on the right side
- Displays all bills under selected delivery man
- Displays the totals of all items billed
- Generate Loading sheet
- Generate Van statement
- Generate Items to be unloaded
- Print all Bills in the created load.
Barcode Printing
Barcode Printing:
- Select items based on invoice wise or item wise
- Set packing date and expiry date for item
- Select barcode label
- Filter item using category wise and group wise
- Select item
- Enter item qty and tick on print to take barcode print and save
REPORTS
Inventory Reports
Inventory Reports:
- Date Range for report
- Select the report
- Filter report based on multiple criteria
- Report for the selected date range and filters
- Print Report
- Refresh Report
- Export Report to Excel
Financial Accounting Reports
Statutory Reports
EXTRAS
User Configuration
User Configurtion
- Select user
- Tick on the box to set rights for the selected user
- Save user rights
- Refresh Screen
Application Configuration
Home Screen
- Click here to expand the window
- Scroll the button for show all other reports,
- Sales category wise
- Purchase category wise
- Route wise non billed counters
- Sales route wise
- Category wise non billed items
- Customer performance
- Overdue bills
- Export report to excel
- print report